How to Write a Formal Letter of Resignation

Here are a few tips on how to write a formal letter of resignation. It is not very easy to leave your job and move to the next one, but sometimes, this is just what you need to do. There is no need to feel guilty about it, since relation between you and your company is professional, and not emotional. It is normal that you get emotional about your job, especially if you have spent a lot of time working for your company. However, if you want to make any progress in your career, you have to move on! You must be prepared to some new challenges. You must be capable of letting go of your old job position and move to the next one.

In case you feel relieved because you’re living the company, you should still remain a professional and write a polite and formal resignation letter. Even if you are unhappy about it and you have a lot to say about the company and former colleagues, you should keep it to yourself! If you start talking badly of the company and former colleagues, you will sound unprofessional and childish.

How to Write a Good Letter of Resignation

Your resignation letter should be formal. Stick to the business style and keep your dignity! It doesn’t really matter why you are living the company. What matters is that you need to be professional until the very last moment.

Address the letter to a specific person. Under the name of this person, write the company’s name, too.

Write you own name below and add the date.

Start with “Dear Mr./Mrs ____________

“ I would like to inform you that I will no longer be able to work in________________(here you should write the name of the company and your job position).

I am kindly asking you if my work can stop on _________ (add the date here.) If there is any work I should complete before I leave, feel free to inform me about it.

It was my pleasure to work for this company.


(put your signature here)

Remember, no matter why you’re living the company, your letter must be polite, written in business style and not too long. There is no need to write about your reasons for leaving. After all, you’re leaving and there is nothing left to discuss anymore! If you have anything to say, and it is important for the company, you can ask for an appointment, but keep in mind that you must not talk badly of anything related to your former company.

Keep your dignity and professionalism. If you are moving to a better job position, there is no need to say anything about that. It is your personal thing, and you should not share it. You should try to keep good business relations! This is important, if you want to be a good professional.

We hope these tips were helpful! Good luck at your new job!

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